Real estateDemo project

Real-estate multi-channel lead router

Leads from Facebook, Zillow and WhatsApp all landing in the same clean funnel.

Fictional client (demo): Foodorapos Realty

n8nGemini 3 FlashHubSpotWhatsApp Cloud APIFacebook Lead AdsZillow

Demo project — not a client deployment

This case study is an illustrative showcase built by SyntheStudio to demonstrate our automation capabilities. The company name, metrics, and outcomes are fictional and were not delivered to a paying client. Real engagements are contracted and delivered through Upwork.

The challenge

Six different channels, six inboxes, and depending on where a lead came from you might reply in four minutes or three days. Agents were racing each other for the hot ones, and roughly a fifth of the pipeline was duplicates nobody noticed.

Solution design

We routed every source through one webhook. Qualification runs the same ICP check on all of them, so nothing gets special treatment. Leads go out round-robin with a 15-minute claim window, and anything that matches an existing phone or email gets merged before an agent ever sees it.

Architecture

flowchart LR
  A[Facebook Leads] & B[Zillow] & C[WhatsApp] & D[Website] --> E[Unified Webhook]
  E --> F[Dedupe]
  F --> G[AI Qualify]
  G --> H[Round-Robin Allocator]
  H --> I[Agent + 15m Claim]
  I --> J[HubSpot]

Rendered as a Mermaid flowchart in the deep-dive report.

Workflow screenshots

Unified inbox

Every lead, one queue, colored by source with the AI score.

Claim window countdown

15-minute agent claim window; auto-reassigns on timeout.